Job Information
Colorado State University Senior Academic Planning Specialist in Fort Collins, Colorado
Posting Detail Information
Working TitleSenior Academic Planning Specialist
Position LocationFort Collins, CO
Work LocationPosition qualifies for hybrid/in-office work
Research Professional PositionNo
Posting Number202400634AP
Position TypeAdmin Professional/ Research Professional
Classification TitleProf/Indiv Contrib II
Number of Vacancies
Work Hours/Week40
Proposed Annual Salary Range52,000-57,000
Employee Benefits
Colorado State University is not just a workplace; it’s a thriving community that’s transforming lives and improving the human condition through world-class teaching, research, and service. With a robust benefits package, collaborative atmosphere, commitment todiversity, equity and inclusion (https://inclusiveexcellence.colostate.edu/about/) , and focus on work-life balance, CSU is where you can thrive, grow, and make a lasting impact.
Review our detailed benefits information here (https://hr.colostate.edu/hr-community-and-supervisors/benefits/benefits-eligibility/) .
Explore the additional perks of working at CSU here (https://hr.colostate.edu/prospective-employees/our-perks/) .
For the total value of CSU benefits in addition to wages, use our compensation calculator (https://hr.colostate.edu/total-compensation-calculator/) .
Lastly, click here for more information about why Fort Collins is consistently ranked in the top cities to live in (https://hr.colostate.edu/prospective-employees/our-community/) !
Desired Start Date
Position End Date (if temporary)
To ensure full consideration, applications must be received by 11:59pm (MT) on05/06/2024
Description of Work Unit
Founded in 1870, Colorado State University is among the nation’s leading research universities and enrolls approximately 32,000 undergraduate, graduate, and professional students. Located an hour north of the Denver metro area, Fort Collins is a vibrant community of approximately 157,000 residents that offers the convenience of a small town with all the amenities of a large city. Fort Collins is situated on the Front Range of the Rocky Mountains with views of 14,000 foot peaks, and offers access to numerous cultural, recreational, and outdoor opportunities.
The Office of the Registrar provides leadership and service in student enrollment and academic record management that supports recruitment, retention, and graduation goals of Colorado State University. The Office of the Registrar values Students, CSU’s Principles of Community, Collaboration, and our Employees. Based on our goals, values, and our commitment to inclusive excellence, the Office of the Registrar seeks to hire team members who demonstrate a positive attitude, a passion for producing quality work, an interest in serving as an educator, a commitment to treating others with respect and an internal motivation for doing the work we do.
Position Summary
This position exists to provide support for CLSS scheduling software. This position will serve as the lead scheduling coordinator working with over 100 department schedulers from across campus to provide support for building out schedules of classes each term. In addition, this position is responsible for assessing current processes for efficiency and accuracy. This position is also responsible for pulling and analyzing data from Banner, EMS and CLSS related to classroom utilization, seat fill, spread of classes, restrictions, section builds, contact hours and other critical data points that impact facilities utilization, reporting and registration.
Incorporating CSU’s Principles of Community into everyday work is an essential component of this position. We welcome applications from candidates whose knowledge, skills, and abilities contribute to fostering an inclusive campus community and work environment.
Required Job Qualifications
All required job qualifications must be referenced in application materials to be considered for this position. The following items are required:
Bachelor’s degree from an accredited higher education institution in Liberal Arts, Sciences, Engineering, Business, Arts, Agricultural Sciences, or a related field which emphasizes analysis and critical thinking skills.
Personal and professional commitment to diversity, equity, and inclusion ( DEI ) as demonstrated by active engagement in any of the following areas: creating inclusive training practices or operating procedures, participating in DEI trainings, professional development, or service opportunities, ensuring data integrity that supports diverse constituents, or in fostering inclusive work environments.
One or more years of experience working full-time in the Office of the Registrar or enrollment services department at an institution of higher education.
One or more years working full-time with Banner or various academic software products (i.e., EMS , CourseLeaf CAT , CIM , CLSS products).
Strong written communication skills as demonstrated by application materials.
Demonstrated attention to detail as exhibited in application materials.
Preferred Job Qualifications
Preferred qualifications are not required to be considered for this position but are highly desired. Preferred qualifications include:
Demonstrated ability to generate process documentation.
Demonstrated experience training large and small groups.
Demonstrated experience in highly collaborative environments.
Demonstrated ability to design comprehensive test scenarios.
Ability to multitask and prioritize in a fast-paced environment.
Strong interpersonal communication skills as demonstrated by respectful and effective interactions with diverse constituencies including but not limited to students, faculty, staff, and vendors at all levels.
Diversity Statement
Reflecting departmental and institutional values, candidates are expected to contribute to the advancement of diversity, equity, and inclusion efforts.
Essential Duties
Job Duty CategoryAcademic Planning Support and Coordination
Duty/Responsibility
Assist with the class schedule build process each term.
Execute larger portions of approvals in CLSS queue during academic review phase.
Identify University policies and procedures relevant to this position and collaborate with appropriate departments to ensure accuracy of all course listings including comments, fees and fee codes, drop/add dates, all restrictions, pre-requisites, saved seats, course descriptions and other course specifics by auditing all course information against the university course catalog.
Negotiate conflicts between departments wanting same room and same time, with same equipment requests.
Lead liaison with Student Disability Center to identify appropriate general assignment classrooms to support accommodations.
Assist with special University initiatives such as Mid-Semester Courses, Chem Prep and related AUCC holding courses, hide and open CO 150 sections through Ram Orientation, etc.
Coordinate with CSU Online to build out and reconcile 801/401 summer model.
Build out the Semester at Sea class schedule each term.
Run final exam process in EMS .
Coordinate with the Academic Planning Software Manager to build out final exam process in CLSS .
Coordinate with academic departments to develop evening exam schedule and assign general assignment classrooms to evening exams.
Coordinate block scheduling and build out blocks each term.
Coordinate each term with the CSU Bookstore to receive and update open educational resources attribute on the class schedule.
Identify University policies and procedures relevant to Key and Honors courses.
Notify departments of inconsistencies and facilitate modifications to data irregularities. Track all changes to the schedule and communicate changes to students/staff.
Assist Learning communities and other special academic programs with creation of class schedule each term.
Create cross listed Key sections allowing Key students to register.
Implement the registration restriction system by determining and applying accurate restriction codes for specific sections.
Assign registration restriction codes in Banner and publish corresponding section text comments in the online class schedule (code in two places).
Assist with finding solutions for complex section builds in Banner to meet needs of departments.
Provide back up to Curriculum and Catalog team as needed.
Provide back up for EMS event scheduling as needed.
Percentage Of Time60
Job Duty CategoryData Analysis and Utilization Reporting
Duty/Responsibility
Work Classroom Scheduling edit reports to ensure data in Banner is accurate, including data matching between course and section, bad grade modes, contact hours, differential tuition attributes, etc.
Analyze restriction lift process and make recommendations to develop consistency, accuracy and efficiency.
Utilize EMS and CLSS to pull data related to room utilization, seat fill percentages, spread of classes, contact hours, etc.
Analyze data from Banner, EMS and CLSS to make recommendations to improve processes and outcomes.
Analyze issues and problems and identify data entry errors in the student information system, curriculum management system, and university scheduling software and implement procedures to resolve errors and reduce their recurrence.
Determine what reports or processes are needed to ensure data accuracy and integrity of all classrooms, course section and catalog data.
Manage data integrity and accuracy for all course section information that is a foundation for student registration.
Reconcile data between CourseLeaf and Banner.
Monitor data and attributes for accuracy including, differential tuition attributes, AUCC and GT pathways attributes, and other critical attributes that impact fiscal assessment and state and federal reporting.
Gather and make public information regarding scheduling patterns, utilization of available seats, and other details germane to conversation about effective use of physical space.
Analyze estimated vs. actual enrollment in sections and make recommendations regarding section placement and seat fill.
Complete analysis of large and extra-large general assignment classrooms and make recommendations regarding section placement and classroom utilization.
Complete analysis of available space in EMS to better plan for upcoming renovations and room remodels.
Percentage Of Time30
Job Duty CategoryOther duties as assigned
Duty/Responsibility
Keep up to date on general activities in the Office of the Registrar to ensure Senior Academic Planning Specialist functions coordinate with and meet the needs of department/university functions and priorities.
Actively engage with diversity, equity, and inclusion activities consistent with CSU’s Principles of Community. Foster a respectful, inclusive, and welcoming work environment that supports the diverse needs of students, faculty, staff, and colleagues.
Read and respond to emails in a timely manner; be responsive to inquiries from institutions within the CSU System.
Actively participate in professional development, trainings, and meetings as requested.
Perform other duties as assigned.
Percentage Of Time10
Application Details
Special Instructions to Applicants
CSU is committed to full inclusion of qualified individuals. If you are needing assistance or accommodations with the search process, please reach out to the listed search contact.
To apply, please upload a cover letter that addresses the required and preferred job qualifications, a resume, and the contact information for three professional references. References will not be contacted without prior notification to candidates.
We welcome people with disabilities in our search. If you anticipate any barriers related to your disability in our interview process, please let us know as we are happy to discuss any accommodations needed to ensure equal access in our search.
This position is eligible for a hybrid work arrangement after a period of onboarding and training.
Conditions of EmploymentPre-employment Criminal Background Check (required for new hires)
Search ContactKesha Hill, Kesha.Hill@colostate.edu
EEO Statement
Colorado State University is committed to providing an environment that is free from discrimination and harassment based on race, age, creed, color, religion, national origin or ancestry, sex, gender, disability, veteran status, genetic information, sexual orientation, gender identity/expression, or pregnancy in its employment, programs, services and activities, and admissions, and, in certain circumstances, marriage to a co-worker. The University will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. Colorado State University is an equal opportunity and equal access institution and affirmative action employer fully committed to achieving a diverse workforce and complies with all Federal and Colorado State laws, regulations, and executive orders regarding non-discrimination and affirmative action. TheOffice of Equal Opportunity (https://oeo.colostate.edu/) is located in 101 Student Services.
The Title IX Coordinator is the Director of the Office of Title IX Programs and Gender Equity, 123 Student Services Building, Fort Collins, CO 80523-0160, (970) 491-1715,titleix@colostate.edu.
The Section 504 and ADA Coordinator is the Director of the Office of Equal Opportunity, 101 Student Services Building, Fort Collins, CO 80523-0160, (970) 491-5836,oeo@colostate.edu.
The Coordinator for any other forms of misconduct prohibited by the University’s Policy on Discrimination and Harassment is the Vice President for Equity, Equal Opportunity and Title IX, 101 Student Services Building, Fort Collins, Co. 80523-0160, (970) 491-5836,oeo@colostate.edu.
Any person may report sex discrimination under Title IX to theOffice of Civil Rights, Department of Education (https://www2.ed.gov/about/offices/list/ocr/docs/howto.html) .
Background Check Policy Statement
Colorado State University strives to provide a safe study, work, and living environment for its faculty, staff, volunteers and students. To support this environment and comply with applicable laws and regulations, CSU conducts background checks for the finalist before a final offer. The type of background check conducted varies by position and can include, but is not limited to, criminal history, sex offender registry, motor vehicle history, financial history, and/or education verification. Background checks will also be conducted when required by law or contract and when, in the discretion of the University, it is reasonable and prudent to do so.
References Requested
References Requested
Minimum Requested3
Maximum Requested3
Supplemental Questions
Required fields are indicated with an asterisk (*).
Applicant Documents
Required Documents
Resume
Cover Letter
Optional Documents