Job Information
Colorado State University ASCSU Administrative Assistant in Fort Collins, Colorado
Posting Detail Information
Working TitleASCSU Administrative Assistant
Position LocationFort Collins, CO
Work LocationPosition is fully in-office/in-person
Research Professional PositionNo
Posting Number202400539AP
Position TypeAdmin Professional/ Research Professional
Classification TitleTechnical/Support II
Number of Vacancies1
Work Hours/Week20
Proposed Annual Salary Range$50,000 - $56,000 (based on 1.0 FTE)
Employee Benefits
Colorado State University is not just a workplace; it’s a thriving community that’s transforming lives and improving the human condition through world-class teaching, research, and service. With a robust benefits package, collaborative atmosphere, commitment todiversity, equity and inclusion (https://inclusiveexcellence.colostate.edu/about/) , and focus on work-life balance, CSU is where you can thrive, grow, and make a lasting impact.
Review our detailed benefits information here. (https://hr.colostate.edu/wp-content/uploads/sites/25/2021/01/benefits-summary-afap.pdf)
Explore the additional perks of working at CSU here.
For the total value of CSU benefits in addition to wages, use our compensation calculator (https://hr.colostate.edu/total-compensation-calculator/) .
Lastly, click here for more information about why Fort Collins is consistently ranked in the top cities to live in (https://hr.colostate.edu/prospective-employees/our-community/) !
Desired Start Date07/01/2024
Position End Date (if temporary)
To ensure full consideration, applications must be received by 11:59pm (MT) on05/06/2024
Description of Work Unit
TheAssociated Students of Colorado State University (https://ascsu.colostate.edu/) ( ASCSU ) is the student voice on campus. The elected representatives of ASCSU advocate for CSU students on campus and at the local, state, and national levels of government. With a focus on leadership and identity development, belonging and inclusion, community engagement and participation, and financial responsibility and stewardship, ASCSU staff members advocate and support traditions, initiatives, and communities that benefit the student body with hands-on, experiential, and co-curricular learning.
All students have the potential to serve, lead, create change, and advocate on behalf of their peers, as well as be financial stewards of their funds. Students learn through engaging in the leadership process, and the limitless opportunities within ASCSU serve as a venue to practice leadership and hone skills.
The professional staff members working with ASCSU are a part of theOffice of Student Leadership, Involvement & Community Engagement (https://lsc.colostate.edu/slice/) . The SLiCE office offers a broad range of programs and services for Colorado State University students, faculty, staff, and the community in the areas of leadership development, student involvement, service and volunteer programs, and basic needs programs and services. Through the programs at SLiCE, students find both support and resources to graduate as engaged, active participants and leaders in their local, national, and global communities. SLiCE provides support and resources to 500+ registered student organizations ( RSO ).
The mission of theLory Student Center (https://lsc.colostate.edu/) ( LSC ) is to serve as a student-centered organization at the heart of campus, providing programs and services that create an inclusive community and inspire active, engaged learning. As an auxiliary enterprise within the Division of Student Affairs, the LSC is a comprehensive student union recognized nationally as one of the leading university centers. The LSC annual operating budget is approximately $40 million. Nearly 125 full-time career staff and 650 student and hourly staff serve approximately 24,000 people entering the facility on a daily basis and hosts approximately 13,000 annual events and meetings Areas within the Lory Student Center include the CSU Bookstore; Campus Activities; Lory Dining Services; Marketing; Operations; SLiCE; and an extensive array of business and service partners.
The work of the Lory Student Center staff members is guided by and in alignment with CSU’s Principles of Community, the Division of Student Affairs Values, and the Lory Student Center Mission.
Position Summary
This part-time position will provide general office management duties, student staff front office supervision, and coordinate office-wide student staff hiring/HR processes. This position analyzes, organizes, and establishes work processes to ensure the smooth operation and delivery of services, and provides support on special projects.
Some work responsibilities may occur in evenings or on weekends. This information will be shared in a timely fashion.
The Administrative Assistant has an abiding commitment to serving the diverse needs of the University community, the active promotion of an equitable and inclusive environment, and the development and enhancement of collaborative relationships.
CSU is committed to building a diverse and inclusive community where unique experiences are valued and everyone has the opportunity to contribute. Research has continuously shown that women and people of color are less likely to apply to jobs unless they meetallof the listed preferred qualifications. We want to help overcome this trend and seek to make space for unique and relevant skills and attributes. So, when applying, rest assured that your application is reviewed by a living, breathing human being and evaluated based on key competencies needed for success in this position.
Required Job Qualifications
High School Diploma (or GED ) plus 2 years related experience OR Bachelor’s degree and 1 year related experience
Computing skills in Microsoft Office Suite
Evidence of strong organizational and planning skills
Preferred Job Qualifications
Willingness to accept and contribute to the University’s culture which supports the Principles of Community (i.e. inclusion, integrity, respect, service, and social justice)
Strong commitment to customer service
Demonstrated experience with analyzing and resolving conflicts, team building, and group dynamics
Organizational skills and evidence of the ability to work well under pressure with multiple and consistently changing deadlines
Demonstrated proficiency in written communication skills such as reports, proposals, professional correspondence, presentation content materials, etc.
Evidence of strong interpersonal skills including one-on-one support, working on a team, and interacting with a wide range of diverse constituents
Diversity Statement
Reflecting departmental and institutional values, candidates are expected to have the ability to advance the Department’s commitment to diversity and inclusion.
Essential Duties
Job Duty CategoryAdministrative Operations
Duty/Responsibility
Work collaboratively with the Lory Student Center IT department to resolve computer / technology issues.
Maintain technology (computers, scanners, printers, copiers, monitors, laptops, phones, etc.) inventory and create and maintain replacement schedule.
Maintain supply inventory for all materials in ASCSU ; purchase needed supplies to meet office needs.
Serve as the main point of contact for Teams voice, including liaising with LSC IT department for setup and usage by ASCSU members.
Serve as the main point of contact and ASCSU coordinator for all EACR /surplus requests.
Coordinate travel logistics for the ASCSU staff (professional development and/or training), and the ASCSU Travel Grant.
Submit participant information to Alumni/Development & Institutional Research department annually.
Maintain the ASCSU office environment including space planning, furniture arrangement, equipment procurement, etc. to ensure a comfortable, inclusive, and productive work environment for all employees and customers.
Assist with data collection and organization from ASCSU sponsored surveys.
Conduct grade checks and good-standing checks on student members each semester.
Maintain accurate list of campus-wide committees with student representation.
Maintain accurate list of current ASCSU leaders, representatives, and advisers.
Work with campus colleagues to schedule meetings between student leaders and staff/faculty.
Attend and contribute to the success of the ASCSU department, branch teams. Attend branch meetings along with all office retreats and trainings.
Maintain and update appropriate key access to ASCSU suite.
Maintain and update ASCSU website.
Meet regularly with supervisor to provide updates, monitor performance, seek guidance, and provide feedback.
Provide support to the ASCSU Alumni Council ensuring annual invitations to events and contact records remain current.
Complete end of year-end reports as requested.
Foster collaborative, inclusive partnerships with university offices and departments to provide top quality customer service experience in ASCSU .
Participate in search selection processes when needed.
Embrace and apply the tenants of a team model with student and career staff to sustain an inclusive and trusting work environment.
Serve as a contributing staff member of SLiCE and the Lory Student Center. This includes but is not limited to retreat and workshop facilitation, staff training planning and execution, program attendance, and serving on committees to further support the mission and purpose of SLiCE, the Lory Student Center, and the Division of Student Affairs.
Foster an organizational culture that embraces the Principles of Community, including inclusion, respect, service, and social justice.
Percentage Of Time50
Job Duty CategoryPersonnel Operations
Duty/Responsibility
Hire, train, and evaluate 5-6 student staff members working a combined 40-50 hours per week annually. Determine and implement effective office policies and procedures including work schedules, duties, deadlines, and guidelines. Make in the moment decisions on staffing adjustments to address workload and staff availability.
Provide coordination and oversight of ASCSU student staff hiring process including marketing & outreach efforts, application materials, interview timelines and all email correspondence with applicants.
Coordinate work-study application process for all ASCSU student staff hourly employees
Host on-going front desk staff meetings to provide updates to policies/procedures, financial information, and foster teamwork and communication.
Coordinate student recognition efforts (awards, etc.)
Coordinate onboarding of all new student staff employees including procurement of office supplies, technology, key access, email access, required new employee orientations, etc.
Process paperwork for all paid employees within the three branches. Submit background checks. Assist with on-boarding new employees. Collaborate with LSC HR Manager to navigate payroll and personnel issues.
Collaborate closely with SLiCE Accounting to ensure seamless financial processes.
Implement and maintain system for tracking ASCSU customer contacts through the ASCSU front desk.
Build employee relations and facilitate conflict resolution.
Create and maintain an inclusive and welcoming work environment where all employees multiple and intersecting identities are valued and recognized.
Percentage Of Time25
Job Duty CategoryTraining and Development
Duty/Responsibility
Provide ongoing training, development, and mentorship to student members.
Serve as a mentor and role model to direct and indirect reports in relation to performance expectations, professional development, and supervision development/leadership.
Coordinate office-wide intercommunications (email listservs, office-wide GroupMe, etc.).
Coordinate all-staff training for ASCSU department.
Maintain accurate procedural manuals for all policies and procedures.
Coordinate ongoing professional development opportunities for student staff.
Coordinate, design, and/or deliver opportunities to increase staff morale.
Contribute to the LSC SHAPE Training & Talent Development program by supporting staff training planning and execution, program attendance, and committee membership to further support the mission and purpose of the LSC .
Support LSC colleagues and actively model a collegial work environment by demonstrating diversity, equity, and inclusion.
Coordinate scheduling and coverage for Orientation/outreach tabling events by student front desk and marketing staff.
Percentage Of Time25
Application Details
Special Instructions to Applicants
CSU is committed to full inclusion of qualified individuals. If you are needing assistance or accommodations with the search process, please reach out to the listed search contact.
To apply, please upload a cover letter that addresses the required and preferred job qualifications, a resume, and the contact information for three professional references. References will not be contacted without prior notification to candidates.
Conditions of EmploymentPre-employment Criminal Background Check (required for new hires)
Search ContactLance Wright, lance.wright@colostate.edu
EEO Statement
Colorado State University is committed to providing an environment that is free from discrimination and harassment based on race, age, creed, color, religion, national origin or ancestry, sex, gender, disability, veteran status, genetic information, sexual orientation, gender identity/expression, or pregnancy in its employment, programs, services and activities, and admissions, and, in certain circumstances, marriage to a co-worker. The University will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. Colorado State University is an equal opportunity and equal access institution and affirmative action employer fully committed to achieving a diverse workforce and complies with all Federal and Colorado State laws, regulations, and executive orders regarding non-discrimination and affirmative action. TheOffice of Equal Opportunity (https://oeo.colostate.edu/) is located in 101 Student Services.
The Title IX Coordinator is the Director of the Office of Title IX Programs and Gender Equity, 123 Student Services Building, Fort Collins, CO 80523-0160, (970) 491-1715,titleix@colostate.edu.
The Section 504 and ADA Coordinator is the Director of the Office of Equal Opportunity, 101 Student Services Building, Fort Collins, CO 80523-0160, (970) 491-5836,oeo@colostate.edu.
The Coordinator for any other forms of misconduct prohibited by the University’s Policy on Discrimination and Harassment is the Vice President for Equity, Equal Opportunity and Title IX, 101 Student Services Building, Fort Collins, Co. 80523-0160, (970) 491-5836,oeo@colostate.edu.
Any person may report sex discrimination under Title IX to theOffice of Civil Rights, Department of Education (https://www2.ed.gov/about/offices/list/ocr/docs/howto.html) .
Background Check Policy Statement
Colorado State University strives to provide a safe study, work, and living environment for its faculty, staff, volunteers and students. To support this environment and comply with applicable laws and regulations, CSU conducts background checks for the finalist before a final offer. The type of background check conducted varies by position and can include, but is not limited to, criminal history, sex offender registry, motor vehicle history, financial history, and/or education verification. Background checks will also be conducted when required by law or contract and when, in the discretion of the University, it is reasonable and prudent to do so.
References Requested
References Requested
Minimum Requested3
Maximum Requested3
Supplemental Questions
Required fields are indicated with an asterisk (*).
Applicant Documents
Required Documents
Cover Letter
Resume
Optional Documents