Colorado State University

Posting Detail Information

Working TitleAcademic Coordinator for the Sociology Dept Undergraduate and Graduate programs

Position LocationFort Collins, CO

Work LocationPosition is fully in-office/in-person

Research Professional PositionNo

Posting Number202401967AP

Position TypeAdmin Professional/ Research Professional

Classification TitleProf/Indiv Contrib II

Number of Vacancies

Work Hours/Week40

Proposed Annual Salary Range$50,000-$60,000

Employee Benefits

Colorado State University is not just a workplace; it’s a thriving community that’s transforming lives and improving the human condition through world-class teaching, research, and service. With a robust benefits package, collaborative atmosphere, commitment todiversity, equity and inclusion (https://inclusiveexcellence.colostate.edu/about/) , and focus on work-life balance, CSU is where you can thrive, grow, and make a lasting impact.

• Review our detailed benefits information here. (https://hr.colostate.edu/wp-content/uploads/sites/25/2021/01/benefits-summary-afap.pdf)

• Explore the additional perks of working at CSU here.

• For the total value of CSU benefits in addition to wages, use our compensation calculator (https://hr.colostate.edu/total-compensation-calculator/) .

• Lastly, click here for more information about why Fort Collins is consistently ranked in the top cities to live in (https://hr.colostate.edu/prospective-employees/our-community/) !

Desired Start Date

Position End Date (if temporary)

To ensure full consideration, applications must be received by 11:59pm (MT) on11/27/2024

Description of Work Unit

Sociology is the study of social life. It focuses on the interaction between human groups and societal institutions from social relationships within family units in pre-industrial cultures to those within large, bureaucratic institutions in major industrialized nations. As one of the largest and most diverse departments on campus, we pride ourselves on celebrating our many backgrounds, experiences & different ways of thinking. What binds us together is the desire to make the world a better place by understanding how society works and helping solve problems. We offer three concentrations, General Sociology, Criminology/Criminal Justice and Environmental Sociology. Each provides students with core Sociology theory and research methods. Students choose an area to specialize in, then select complementing courses and projects that result in unique, diverse training. Our Sociology majors are enthusiastic about the community involvement and hands-on experiences we offer through our internships, service learning, courses, student clubs, Study Abroad opportunities, research centers and more. Students graduate with a multitude of transferable skills and unique advantages for a wide array of rewarding career paths. Our alumni tell us they are grateful for having learned how to work effectively in whatever they do and wherever they go.

Position Summary

The Academic Coordinator provides a wide range of support to the Associate Department Chair, Director of Undergraduate Studies and the Director of Graduate Studies with the primary areas of focus being support to the positions listed above, academic advising of undergraduate students, support to graduate students and in the development and implementation of special projects at the department level. Additionally, this individual actively develops relationships to collaborate with various campus offices and increase student awareness of and participation in department and CSU services and activities.

Required Job Qualifications

• Bachelor’s degree in Sociology, Education, or related field.

• Minimum of one year experience working with students in an academic advising capacity.

• Minimum of two years experience working as an office or administrative assistant.

• Strong organizational skills with attention to detail.

• Strong oral and written communication skills.

• Strong interpersonal skills and ability to work well with a diverse community of people.

• Demonstrated experience working in collaboration with students and faculty.

• Demonstrated experience in Word and Excel software programs.

• Strong commitment to the Department of Sociology, College of Liberal Arts and CSU’s mission and purpose.

• Demonstrated ability to independently complete special projects and tasks with little or no oversight.

• Demonstrated personal and professional commitment to diversity.

Preferred Job Qualifications

• Familiarity with CSU Sociology course requirements.

• Knowledge of the CSU processes, programs, and resources.

• Familiarity with required and elective courses needed to complete the Sociology degree.

• Familiarity with transfer evaluation processes.

Diversity Statement

Reflecting departmental and institutional values, candidates are expected to have the ability to advance the Department’s commitment to diversity and inclusion.

Essential Duties

Job Duty CategoryProgram Undergraduate Coordination

Duty/Responsibility

Support the undergraduate program

• Assist the Director of Undergraduate Studies as needed

• Direct these aspects of the Undergraduate Program. Tasks including but not limited to:

• Update faculty and instructor manual each spring

• Attend and participate in monthly Undergraduate Committee meetings and support the work of the committee

• Consult with Associate Chair and Director of Undergraduate Education each semester to construct undergraduate schedule

• Maintain proficiency with Course Leaf Section Scheduler ( CLSS ) in order to enter scheduling requests each semester

• Correspond with college, university, and faculty around Early Performance Feedback

• Correspond with students about transfer course equivalency requests

• Coordinate College of Liberal Arts undergraduate Sociology scholarship committee selection process

• Invite and evaluate applications for Sociology Undergraduate Representative each semester and Sociology Ambassadors

• Report and update reports with data pulled from CSU Institutional Research, Planning and Effectiveness, AriesWeb and other sources.

• Maintain and update each semester course schedule and staffing databases

• Advise and assist undergraduate students. Tasks including but not limited to:

• Maintain proficiency with Aries, Canvas, Degree Audit Reporting System ( DARS ), Schedule Course Adjustments, Instructors, and Times ( SCAIT ), etc., re-training when necessary or new systems are needed

• Assist Sociology undergraduate students with general questions about registration, overrides, etc. and refer to Academic Success Coordinator when appropriate

• Advise students enrolling or enrolled in the Sociology Methods certificate and minors

• Support undergraduate program initiatives (in consultation and collaboration with Chair, Associate Chair, Director of Undergraduate Studies, and Communications). Tasks including but not limited to:

• Continue “vested alumni” outreach including reminding faculty to connect with alumni as well as follow-up, evaluation, and track connections made

• Assist with creation and provision of department informational materials

• Maintain and update SCAIT entry of instructor assignments for Residential Instruction (RI) undergraduate courses

• Coordinate, print, and mail faculty notes to graduating seniors

• Collect syllabi and office hours for each term from faculty and instructors. Coordinate with the CLA Dean’s Office

• Manage department textbook orders for faculty and instructors

• Coordinate undergraduate events (e.g. annual spring alumni panel, Ram Welcome, department graduation ceremony)

• Coordinate Alpha Kappa Delta Sociology Honors Society ( AKD ) membership invitations and initiation event logistics

• Serve as point of contact for recruitment activities and coordinate recruitment activities and events (e.g. Choose CSU )

Percentage Of Time50

Job Duty CategoryProgram Graduate Coordination

Duty/Responsibility

Support the graduate program

• Assist the Sociology Graduate Coordinator with the Sociology Graduate Program as directed. Tasks including but not limited to:

• Maintain proficiency in Aries and SLATE

• Liaison for the graduate program communicating with current and potential students

• Collaborate with Graduate Coordinator and Assistant to the Chair to plan logistics of graduate student related department events (e.g. Prospective Graduate Student Visit, Graduate Student Symposium, defenses)

• Review and update Graduate Guide

• Advise and assist graduate students. Tasks including but not limited to:

• Establish and maintain all incoming information for graduate applications.

• Maintain database of key milestones for Masters and Doctorate students

• Assist graduate students with academic processes and procedures

• Issue overrides for graduate students for variable credit courses, etc.

• Maintain databases regarding graduation, job placement, advising loads, comprehensive exam results, graduate student funding, and potential outside committee members

• Send call for Comprehensive Exams and keep track of who will be taking exams and which ones.

• Check status of GS6 Program of Study Forms

• Send reminders about deadlines for Graduate School Forms (including domicile requirements each April)

• Track Satisfactory Progress Reports

• Maintain list of temporary advisors (Director of Graduate Studies and Grad Committee will assign)

• Support graduate program initiatives. Tasks including but not limited to:

• Liaison with the Graduate School

• Resolve problems that relate to Graduate School process and procedures.

• Assist the Director of Graduate Studies and the Graduate Committee with the annual Graduate student selection process in SLATE

• Maintain and update SCAIT entry of instructor assignments for RI graduate courses.

Percentage Of Time40

Job Duty CategorySupport the Associate Chair and other administrative/office duties as assigned

Duty/Responsibility

Tasks including but not limited to:

• Makes decision within the parameters set by the Associate Chair to carry out goals and objectives.

• Assist the Associate Chair in their administrative role.

• Assist the Associate Chair and others with reporting/updating reports with data pulled from CSU Institutional Research, Planning and Effectiveness, AriesWeb and other sources.

• Ensure incoming graduate students and any new faculty & staff have created Sociology website People page profiles (seek help from Department Communications Coordinator or CLA IT as needed). Monitor People page titles and categories and notify Communications Coordinator as transfers or deletions are needed (e.g. grad students who become Graduate Teaching Instructors or finish & leave).

• Ensure SharePoint documents related to academic programs and coordination are up to date and accurate.

• Assist with 6-year program review

• Assist Program Assistant and Communications Coordinator in coordinating department events

• Coordinate front office and administrative functions of the department (e.g. greeting visitors, checking out department laptops to instructors, purchasing department inventory, updating department listservs, distributing mail, answering department phone calls and emails, light cleaning, etc.)

Percentage Of Time10

Application Details

Special Instructions to Applicants

Interested applicants must submit a cover letter which addresses how professional experiences align with identified required and preferred qualifications of the position, a current resume, and the names, e-mail addresses, and telephone numbers of three (3) professional references. References will not be contacted without prior notification of candidates. If you have questions, please contact Dr. Tara Opsal at Tara.Opsal@colostate.edu.

CSU is committed to full inclusion of qualified individuals. If you are needing assistance or accommodations with the search process, please reach out to the listed search contact.

Please note, applicants may redact information from their application materials that identifies their age, date of birth, or dates of attendance at or graduation from an educational institution.

Conditions of EmploymentPre-employment Criminal Background Check (required for new hires)

Search ContactDr. Tara Opsal, Tara.Opsal@colostate.edu

EEO Statement

Colorado State University is committed to providing an environment that is free from discrimination and harassment based on race, age, creed, color, religion, national origin or ancestry, sex, gender, disability, veteran status, genetic information, sexual orientation, gender identity/expression, or pregnancy in its employment, programs, services and activities, and admissions, and, in certain circumstances, marriage to a co-worker. The University will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. Colorado State University is an equal opportunity and equal access institution and affirmative action employer fully committed to achieving a diverse workforce and complies with all Federal and Colorado State laws, regulations, and executive orders regarding non-discrimination and affirmative action. TheOffice of Equal Opportunity (https://oeo.colostate.edu/) is located in 101 Student Services.

The Title IX Coordinator is the Director of the Office of Title IX Programs and Gender Equity, 123 Student Services Building, Fort Collins, CO 80523-0160, (970) 491-1715,titleix@colostate.edu.

The Section 504 and ADA Coordinator is the Director of the Office of Equal Opportunity, 101 Student Services Building, Fort Collins, CO 80523-0160, (970) 491-5836,oeo@colostate.edu.

The Coordinator for any other forms of misconduct prohibited by the University’s Policy on Discrimination and Harassment is the Vice President for Equity, Equal Opportunity and Title IX, 101 Student Services Building, Fort Collins, Co. 80523-0160, (970) 491-5836,oeo@colostate.edu.

Any person may report sex discrimination under Title IX to theOffice of Civil Rights, Department of Education (https://www2.ed.gov/about/offices/list/ocr/docs/howto.html) .

Background Check Policy Statement

Colorado State University strives to provide a safe study, work, and living environment for its faculty, staff, volunteers and students. To support this environment and comply with applicable laws and regulations, CSU conducts background checks for the finalist before a final offer. The type of background check conducted varies by position and can include, but is not limited to, criminal history, sex offender registry, motor vehicle history, financial history, and/or education verification. Background checks will also be conducted when required by law or contract and when, in the discretion of the University, it is reasonable and prudent to do so.

References Requested

References Requested

Minimum Requested3

Maximum Requested3

Supplemental Questions

Required fields are indicated with an asterisk (*).

Applicant Documents

Required Documents

• Cover Letter

• Resume

Optional Documents